Access control and Tracking with Javelin/Sitelok

Access control to secured documents can be provided via username/password entry. Users can be pre-registered (manually or via file upload) and passwords issued by the publisher to their own customers, or users can be allowed to self-register, e.g. as guests. After entering their username and password they would then have access to the document or documents for which access permission has been granted. A screenshot of the basic "SubAdmin" user management facility is shown below, with more details and screenshots provided further down this page.


Access to a specific document or documents for a specific user is controlled by: (i) providing the user with the specific URL for that document (directly or via a menu or via an iframe that has the link defined within it); (ii) defining whether the document itself is set for PUBLIC access (no login required) or PRIVATE access (Login required). Private access is defined and controlled by what Group or Groups of registered users are permitted to access that particular document. The Group setting can be specified as ALL, for access by any logged in user, or restricted to a specific named Group, e.g. TEST01, as in the screenshot above. This group name must be included as part of the header control for the document in question - this can be enabled manually (by our team) or automatically based on the publisher's registered details - selection of the Group or Groups associated with a document can be made via the FILES facility for logged in Corporate and Enterprise users. If the registered user is assigned as a member of Group TEST01 then they will be permitted to view that document, otherwise access will not be permitted; (iii) users can also be enabled/disabled, and/or have date/time restrictions placed on them so that their access to any facilities automatically expires on a specified date.

Groups are created by the overall System Administrator - for all services other than Enterprise Level 2, this is carried out by our own team, depending on the service level you subscribe to. Each of your users can then be associated with the Group or Groups that you specify for them and as a result, will have access to all documents that are members of that Group.

The screenshots below show some of the Javelin/Sitelok web-based administration facilities for publishers who wish to manage their own user registrations for access control. This is a session-based security facility, with many selectable options. The screens show (i) the main Dashboard and function menus, with details of registered users - this is the full User Management Dashboard available to selected Enterprise subscribers - a reduced version is provided for Corporate and Enterprise Level 1 subscribers; (ii) the Add User facility, where users can be manually registered one at a time - importing of username/password lists and other user-related data is supported for fast loading of large userlists; and (iii) a screen showing some of the log file details that are collected - log data can be viewed and exported for separate analysis. More details about Javelin/Sitelok are available on request.

The small icons to the left of each user entry allow the following functions: Edit user, Email user, Delete user, and view user recent activity